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Pre-Enrolment

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IMPORTANT – PLEASE READ:

  • All applicants aged 16-18 who want to start College in September 2024, must complete this form before attending enrolment
  • If you have an Education, Health and Care Plan and are aged 19-24, you must also complete this form before attending enrolment
  • All other applicants and students aged 19 and over please DO NOT complete this form. Instead, visit our website for the latest information about our upcoming Adult Enrolment Events
  • For general enquiries about enrolment, including dates about when to come into college, please email: enquire@sthelens.ac.uk
  • If you are having technical problems with your pre-enrolment, please email enrolments@sthelens.ac.uk
Pre-Enrolment Form
  • Personal Details
  • Your Course Choice
  • First Emergency Contact
  • Second Emergency Contact
  • Qualifications
  • Support and Other Circumstances
  • Financial Support
  • Supporting Documentation
  • Book to Attend Enrolment
  • Declaration

Personal Details

Note: To be eligible to enrol using this form you have to be aged between 16 and 18 or have an Education Health and Care plan (aged between 16 and 24)
Please DO NOT complete this form. Instead, visit our website for the latest information about our upcoming Adult Enrolment Events

Note: To be eligible to enrol using this form you have to be aged between 16 and 18 or have an Education Health and Care plan (aged between 16 and 24)
Please DO NOT complete this form. Instead, visit our website for the latest information about our upcoming Adult Enrolment Events

Your Course Choice

First Emergency Contact

(this should be your Parent or Carer if under 19)

Second Emergency Contact

(this should be a second Parent, other adult relative, or Carer if under 19)

Qualifications

if you are awaiting results, please select ‘Awaiting result’ from the drop down list

Support and Other Circumstances

Physical Disabilities and Learning Difficulties

If you have a disability, please ensure that we know what you need, so that we can make all reasonable adjustments to help you succeed.

The college wishes to collect the following data on all the protected characteristics and analyse this information at key stages to ensure effective support and services are provided.

If Yes, you will be contacted separately to complete a disclosure form.

If you are in any doubt as to whether your conviction is spent or not, you should discuss with your advising tutor. YOU MUST INFORM US IF YOUR SITUATION CHANGES DURING THE COURSE OF YOUR STUDIES.

Financial Support

For general enquiries about enrolment, including dates about when to come into college, please email: enquire@sthelens.ac.uk

If you are having technical problems with your pre-enrolment, please email enrolments@sthelens.ac.uk

Supporting Documentation

In order to become a student at the college, we need to:

1. Create your Student ID card. To create your student ID card, we need you to upload a recent photograph. The photograph should show your full head with your eyes open and clearly visible, with you looking directly into the camera and no other person in the photograph. You must not use an altered image or filter (e.g. snapchat/face swap). Please be aware that any unsuitable images may require us to issue you with a replacement card, for which you will incur a charge.

Your student ID card identifies you as a student at the college. It will provide you will access to college buildings and facilities such as the Libraries and Computing Services. If you do not upload an suitable image, there will be a considerable delay in the issuing of your student ID card which will impede your access to College services.

2. Confirm your identity. You can confirm your identify by uploading a document from the list shown below. This can either be a scanned copy of the document, or a photograph of the document, as long as we can clearly see your details on it. Once we have reviewed the document, we will delete it from our systems. Select the file type from the list (for example, passport, driving licence, birth certificate) and then click ‘choose file’:

3. Confirm your exam results (ignore if awaiting results). So we can ensure you are studying on the right programme, we need to confirm your exam results, if you have them. You can do this by uploading a copy of your results slip, or a copy of your certificates. This can be a scanned copy or photograph, as long as we can clearly see the subjects and grades. Click on ‘choose file’ to upload the document:

For general enquiries about enrolment, including dates about when to come into college, please email: enquire@sthelens.ac.uk

If you are having technical problems with your pre-enrolment, please email enrolments@sthelens.ac.uk

Book to Attend Enrolment

Privacy Notice

This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).

The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.

We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr

ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.

For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter (https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the DfE Privacy Notice (https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education)

If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:

Using our online contact form https://form.education.gov.uk/service/Contact_the_Department_for_Education
By telephoning the DfE Helpline on 0370 000 2288
Or in writing to: Data Protection Officer, Department for Education (B2.28), 7 & 8 Wellington Place, Wellington Street, Leeds, LS1 4AW

If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk

The SK College Group privacy notice can be found here https://www.sthelens.ac.uk/public-information/privacy-policy

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